Assistant Event Planner – 2022 Qatar World Cup
4 Month Contract – Winnipeg/Doha
The Company
Since 1992, Roadtrips has been known for its outstanding service and dedication to great customer experiences that have truly made it a world leader in providing “The Ultimate in Sports Travel” for individual travelers, travel agent partners, and the incentive and promotion industries. Roadtrips hosts thousands of guests every year to the most exclusive sporting events in the world and provides service for some of North America’s largest companies including many Fortune 500 firms.
The Opportunity
The successful applicant will work directly with the Event Planning Team in Winnipeg, Manitoba. Our team will handle the overall operations, logistics and fulfillment for our clients travelling to Qatar for the 2022 World Cup. This would be a 4 month full time contract, term position from mid August 2022 through mid December 2022. Expect that the role will transition to a Qatar-based position in November for the duration of the World Cup event, for approximately one month.
Responsibilities will include:
• Assisting with Roadtrips event logistics
• Liaison with Qatar-based suppliers
• Handling hotel reservations, inventory and rooming lists
• Transportation logistics
• Gifting arrangements and fulfillment
• Assisting with tour operations and ticketing
• Assisting with concierge services such as restaurant reservations and special requests
• Database management
• Assisting with guest itinerary creation and fact checking
• Hospitality arrangements
• Administration and operational tasks as required
• Assisting with customer service and assembling and distribution of client travel documents
• Working onsite with Event Team, guests and Roadtrips hosting staff
Ideal candidate:
• Highly organized and extremely detail oriented
• Reliable and trustworthy
• Hardworking and flexible
• Capable of multitasking
• Able to work independently
• Strong writing and communication skills
• Ability to remain poised under pressure and able to create solutions to pressing issues quickly and effectively
• Strong negotiation skills
• Previous experience in event planning, administration and/or customer service
• Passion for travel
• Positive work ethic and team working/collaborative skills
• Previous experience working with a Mac computer an asset
Roadtrips’ standard Winnipeg office hours are 8:30am-5pm CST. Overtime may be necessary during the busy period in the lead up to the event. Working hours in Qatar throughout the event are as required.
Roadtrips is an equal opportunity employer that offers competitive pay, a fun and exciting work environment and the chance to travel to major sporting events. This job is a contract, term position. Compensation will be $3,500 to $4,500 per month (based on experience) plus a bonus of $3,000 to $4,000 upon completion of the contract and success of the project. Travel expenses (including airfare) and housing in Qatar will be provided.
Please send letter and resume to Sam Buffie at sam.buffie@roadtrips.com
Roadtrips
700-191 Lombard Ave.
Winnipeg, MB
R3B 0X1
Canada
Ph: (204) 947-5690
Fax: (204) 957-1241
Web: www.Roadtrips.com